At a Glance
Tracking minutes on courses records the time used from a time-based course package — such as a block of treatment minutes — so a clinic knows exactly how much a client has left. ClinicSoftware.com deducts minutes as they are used, keeping the balance accurate.
How does tracking course minutes work?
For a course sold as a block of minutes, each session deducts the time used, so the remaining balance is always clear. ClinicSoftware.com tracks it on the client record.
Why track minutes rather than sessions?
Some treatments vary in length, so selling and tracking by minutes is fairer and more accurate than counting whole sessions, and it prevents over- or under-delivery.
Frequently Asked Questions
How does tracking course minutes work?
Each session deducts the minutes used from the block, so the remaining balance is clear. ClinicSoftware.com tracks it on the record.
Why track minutes rather than sessions?
Some treatments vary in length, so minutes are fairer and more accurate, preventing over- or under-delivery.
Can clients see their balance?
The remaining minutes are on the client record.
Does it prompt top-ups?
Yes. You can prompt a repeat purchase when minutes run low.
How It Works in ClinicSoftware
01
Sell a course as a block of minutes
02
Deduct minutes used at each visit
03
Show the remaining balance
04
Prompt a top-up when minutes run low
For treatments sold by time — such as laser sessions, light therapy, or timed massage courses — Track Minutes Courses lets you accurately record and monitor the exact minutes used per session. Clients always receive what they paid for, and your team always knows where each client is in their plan.
Как работи
01
Set up a time-based course in Services with a total minutes allowance
02
At each session, log the exact minutes used in the appointment record
03
The system deducts minutes from the total allowance and shows the balance
04
When minutes run low, an automatic alert is sent to the client and the front desk
Ключови характеристики
Minute-Based Tracking
Real-Time Balance Display
Per-Session Logging
Low-Balance Alerts
Client Statement
Course Expiry
PDF Summary
Therapist View
Професионални съвети
Use minute-based courses for all light therapy and laser treatments for precise client billing
Display the remaining minutes balance to clients at check-out to build transparency and trust
Set expiry on minute courses to encourage regular attendance and protect revenue